Tag Archives: Editing

Style Sheets, and the Recipe of Writing for Recipes

The Nitty Gritty

I have hundreds of recipes pinned to dozens of Pinterest boards, so I come across a wide range of offerings.  Nowadays, the images have to be perfectly lit and photoshopped to make them look appealing; it’s like sugar in pre-packaged foods… we’ve gotten so used to the artificial visual flavour that if a photo were undoctored in some way, it would be glaringly out of place.  But what is often missing is the same attention to detail in the writing.  I’ve seen “tablespoon” misspelt a few ways, or the abbreviations as Tbs., tb, tbs, tbsp, T., etc. So which one is correct?  And do the forms or the etiquette of choices differ between print and online versions?

I pulled out a cross-section of cookbooks in my library and thumbed through them; I took older, newer, American and British, and I scoured online recipe sites like Betty Crocker; here’s what I discovered:

  • When writing a cookbook for a printed version, editors/publishers tend to write out the entire word [tablespoon, teaspoon, cup, pound, ounce, etc.].
  • The two most standard contractions for tablespoon are Tbs. and tbsp.  They can be ended with a period or not; I would tend to do it so that the contraction looks intentional and not a typo!  I grew up learning Tbs. for tablespoon and tsp. for teaspoon.  To each his own.
  • Blogs that are a collection of recipes, or allow contribution from subscribers, will have a hodgepodge of abbreviations and contractions because it’s simply too difficult to keep on top of such issues.  Even professional sites such as Betty Crocker have gotten sloppy about it; for example, they often (but not always) spell out words like tablespoon, and then suddenly revert to a contractions for pounds and ounce within the same recipe.  Consistency should be the golden standard if nothing else is.
  • Recipe instructions are written in the imperitive mood (bake this, stir that, knead this, eat with that, etc.).  You’ll never find 1st, 2nd or 3rd person pronouns within the instructions of a recipe; at most, you’ll find them in the short intro before a recipe begins.
  • In a printed book, NEVER does a recipe instruction include the ramblings about the cat in the kitchen, or what you changed about the recipe, or what you’re doing that’s unrelated to the topic at hand.  If you’re writing a personal blog, that’s a matter of personal preference; I tend to want the recipe itself streamlined to make it easier to read on the fly in the kitchen, but maybe that’s just pragmatic ol’ me.  If there are additional notes or something I’ve changed about a recipe for my own blog, I tend to put that in the introduction and not in the actual recipe, but there’s not a set rule – it depends on where it’s warranted or relevant.

As with any kind of writing, some things are a matter of personal preference; at that point, where there is no one grammar rule to apply, the most important thing is to be consistent throughout the manuscript.

Style Sheets

If you’re thinking of writing a cookbook (or any other manuscript for that matter!), I would recommend keeping what is called a style sheet; this is used in publishing houses where several people will have the manuscript in hand at some point; this sheet prevents someone else from undoing choices – they can look at the style sheet and know that it was an intentional decision, and leave it; otherwise the risk is that one man’s capital is another man’s lower case, and so on.

As an author, the style sheet is my running list of decisions to keep me on track as I  write; it can include sections for punctuation (have I decided to go with British or American English punctuation for things like Mr / Mr.?), unusual capitalisations (for me, one issue was when to capitalise “sir” as a substitute for a proper name – I could always refer to my sheet when in doubt), abbrevitation/contraction choices, etc.  It could also include a record of my choice of fonts, spacing between sections, indentations, and so on.  I have a section for my “cast of characters” – to remember how I’ve spelled a name, or what I’ve named an infrequent cast member. I might include an abbreviated description of a character so that I don’t give them green eyes in chapter one, and blue eyes in chapter ten.  What you can include in your style sheet is endless… foreign terms/spellings, reminders to check validity of hyperlinks, punctuations such as en- and em-dashes, how you’ve written specific gadgets (capitalised or not, hyphened or not, etc.).  Below is a basic style sheet template to get you started.

No matter what you’re working on, hone your craft, and keep writing!

Copy-Editing - Style Sheet


Filed under Articles, Grammar, Nuts & Bolts


POV is shorthand in the film industry for “point of view” – in that context, it has to do with not only the narrative context but also the camera angles and editing process.  Changing the POV can affect the way the audience – or readers – perceive a character, an event, or the overall atmosphere of a scene.

Mark Twain - History's Ink is Fluid PrejudiceRecently I was watching a history documentary series from BBC called, “British History’s Biggest Fibs”, with Lucy Worsley.  The basic point of the series is that history is subjective; whoever wins gets to name the battles, and shape future generations’ perceptions about events; the victor gets to smooth over their own weak points and play up their heroism for posterity.  PR and spinning a good yarn helped to shape how reigning kings were perceived and toppled, or usurpers could style themselves as “successors”.

When writing a novel, the POV can drastically change a scene either from the inside, or the outside, or both; by that I mean that either the scene itself changes “camera angles” to tell the story from a slightly different perspective, or that something within the scene shifts slightly, affecting the reader’s perceptions of characters or events in the scene.  For example:  I was reading through a particular scene in my current manuscript that I knew I wasn’t happy with, but couldn’t put my finger on exactly what it was that bothered me aside from the outcome.  The scene involved an unjust flogging aboard a Royal Navy ship.  The officer on duty was forced by the captain to either flog the innocent man or be punished worse in his stead.  The original scene played out with the officer carrying out the punishment unwillingly but obediently.  The scene’s purpose is to show the gradually decaying grip on reality in a captain going insane; I wanted a stronger contrast, and so I tweaked the dialogue, which changed the outcome:  The officer refuses to punish the innocent man and takes the punishment on himself.  This outcome builds far more tension among the crew, gives grounds for retribution against the true instigator (a snivelling King John’s man of a junior officer), and contrasts the honourable dealings of the officer on duty against the captain’s failing sense of right and wrong.  By shifting the scene slightly, I take the reader and myself down a much steeper path.

POV - Screenshot Marvel's Avenger'sIn this illustration from Marvel’s Avengers film series, the camera angle chosen gives much more of an adrenaline rush than, say, if you were passively watching from off to the side; the fact that the arrow’s flying straight at you gives the scene that extra “kick”.

If you find yourself staring at one of your scenes – or even an entire premise of your story – that you’re not satisfied with, trying shifting the POV (sometimes it helps me to refer to it as the “camera angle”).  Put your inner eye’s camera in a different position in the scene, and see if that unlocks the key to improving that scene, the story arc or a character’s arc.  Keep writing!


Filed under Articles, Musings, Plot Thots & Profiles

Grammarly Musings


Spell checker in action

I’ve been editing, tweaking, editing, and tweaking this week; not to mention editing.  Over the years I’ve used a wide variety of tools, such as Scrivener, but have found that, for me, the best combination is MS Word and my brain.

One of the tools I’ve also been using recently is a new one for me:  The Grammarly app in Word.  I’m of a mixed opinion about it.  Do any of you use this app with your manuscript?  If so, what is your experience/impression?

So far, the app is batting less than 1 out of 10; in other words, of 10 “critical errors” that it points out, only 1 of them is legitimate.  I’d say the average is more like 1 out of 15 or 18.  There is also a version of this app, which requires a monthly or yearly subscription, that will expand its range of editing suggestions; but before I go that route I want to know that the app actually works in the free version.  So far, it’s more static than editing aid.

Now to be fair, my manuscript is not the average; it’s got words like en queue (the hairstyle of men in the 18th century), and odd terminology to do with nautical actions or environments.  But some of the errors that it points out, such as those to do with commas, are actually correct (e.g. pointing out the second comma of a parenthetical phrase as out of place).  Most of the time the suggestions that it makes are just downright wrong in the context; it proves that language is a fluid concept, and nearly impossible to intelligently simulate in a computer program.  It also means that we are far better off becoming fluent in grammar rather than relying on ANY program to correct our writing!

Having said that, I still appreciate it because it forces me to think through a decision, whether that be sentence structure, punctuation, or phrasing.  Sometimes it sends me in search of confirmation for a grammatical assumption I’ve made; rarely am I surprised by what I find, but it nevertheless helps to solidify the right way of writing something in my mind.  For the most part, I have the app turned off (a great function – the only reason I still use it!), just running it through sections at a time as my other editing nears an end.

Are there any programs or apps that you use for editing?  If so, what is your experience?  Please share in the comments below!


Filed under Articles, Musings, Nuts & Bolts

In Other Words – Make Every Word Count!

I’ve been out of WordPress-land for the past week or so; I’ve been focused on editing and didn’t want to blog until I had something worth writing about.  I thought I’d tell you a bit about what I’ve been working on & thinking about:

One golden rule in writing is to make every word count; along that yellow brick road are all kinds of signposts and potholes.  Signposts are things like “make verbs do the actions”, while potholes are “watch out for unnecessary words” – either for the sake of padding word count (e.g. for a short story or report that needs to reach a certain word count), or words that slip in needlessly.  Examples of unnecessary words are -ly adverbs (if we use the best verb, the adverb will be superfluous), strings of adjectives, really, very, and there is/are/were/was.  Recently I’ve been scanning my current manuscript for the kinds of words that slip in easily while writing in a flow; I have a list of things that I watch out for personally, and one item is “there”.  While I try to catch them as I write, sometimes I will intentionally use them as a “place-marker” – knowing that I’ll come searching for them later, find it, and re-write the sentence or scene with a fresher eye than I had at the time I originally wrote it.  That’s just me – I know myself, that I won’t leave things like that long.  If you’re not sure you’ll catch those sentences you want to improve on later, then mark them with a different coloured text, or an e-post-it, or something that will jump out at you.

Mark Twain - Very, Damn

Here are a few examples of sentences (from my current manuscript) with “there” before and after editing:

…there was a crisp off-shore wind… —> …a crisp off-shore wind blew…

…there was no recollection in his eyes… —> …no recollection flickered in his eyes…

…there was a twinkle of amusement in his eyes… —> …amusement twinkled in his eyes…

…there was no sign of the HMS Norwich… —> …the HMS Norwich was nowhere to be seen…

…there would be dire consequences… —> …dire consequences would follow…

…there was a smirk on the captain’s face… —> …a smirk spread across the captain’s face…

Tightening up the wording makes the sentence less clunky and more precise.  Making every word count is not about reducing word count, although that will be a natural consequence sometimes; at other times, by changing the sentence to mean more precisely what you want to convey, it may result in the word count actually increasing.  Just make sure that the words you use carry their weight.  Waffling, rambling & repetition will not win us any brownie points; I could easily go into detail about the ropes of a ship of sail, but it would probably bore most readers to death!  Sometimes “less is more”; it’s enough to say “ropes”.  If I describe a surgeon’s table and list the instruments he’s about to use, it may be TMI (“too much information”) if using the word “instruments” is enough; if I want something more specific, then I could name a tool at a particular moment in the scene.  Though I like the (audio) book “The Host”, by Stephenie Meyer, my one gripe with it is what I call the “roll call” scenes – where the characters present are listed, as if in a roll call.  It’s TMI – it would be enough to say something like, “those I counted as allies were with me”.

Other times, a list of words may become a linguistic collage, painting a picture in the reader’s mind of a character, or a place, or a mood.  A classic example of this is Lewis Caroll’s Jabberwocky; most of the words are nonsensical, non-existent words, but they nevertheless paint a clear image in the reader’s mind.

It’s why writing is never an exact science, and why, as a writer, I can always learn something, always hone my skills.  If I ever become satisfied with my own level of writing, to me that’s a warning sign that I’m missing a significant moment of improvement.  That should never stop someone from publishing – from letting their baby grow up and go out into the world to make other friends – but in the writing and editing process, be prepared to let go of pet scenes, or even some characters, in favour of an improved manuscript.  Making every word count requires that we learn to recognise what counts, and what doesn’t.  So keep writing, and keep honing your skills!


Filed under Articles, Musings, Nuts & Bolts, Research, Writing Exercise

Imagination vs Knowledge

Some say that imagination is more important than knowledge; to a certain extent, that may be true because imagination leads to new discoveries, inventions, and revelations.  But knowledge is often the basis for such discoveries; that which has been passed down by others who’ve researched, discovered, identified and recorded are the foundational stones upon which things are often built, whether in science, technology, or life in general.

beware-of-the-half-truth-wrong-halfIn this day and age, however, sometimes imagination overtakes knowledge (or simply ignores it).  An informed mind is a powerful tool; an uninformed mind can be a dangerous weapon.  This is true whether writing non-fiction, fiction, or passing on something on social media.  We should beware of the half truths – we may have gotten hold of the wrong half.

It’s now more important than ever to test the veracity of reports and even images; anyone can make an ass out of an angel, so to speak, with photoshop, et al.  How much misinformation is spread by simple carelessness or wilful misdirection (that includes, unfortunately, mainstream news media)?  Or by assuming that since something is from a trusted friend it must be true?  How often have you gotten upset by an article you’ve seen and commented on it, or passed it on, allowing it to form an opinion in your subconscious at the very least, and in your active thoughts at worst, only to find out later that it was a false report, a hoax, or sloppy journalism?


As you probably know, I love to learn; I have a steel trap of a mind for little bits of trivia, like the fact that certain microbes concentrate and disperse (read “poop”) gold, or that all living creatures, including you and I, emit visible light (probably a byproduct of biochemical reactions).  As a writer of fiction that comes in handy; I can extrapolate knowledge and use it as a plot detail or a character quirk; but when I’m writing a blog, e.g. about a historical detail, I want to make sure I get it right.  A case in point was an article I wrote in 2014 about post-mortem photography in the Victorian period; it was by far the most popular post to date on that blog and continues to generate interest.  In particular, two points from the article were addressed, researched, and edited/corrected either in the article itself or in the comments and discussion that ensued.  Mistakes happen, but when I catch them, I will do my best to correct them!

For writers, it is important to cross-reference anything you find online, especially if you’re basing something significant on it such as character development, location, or plot.  Assumptions can also get you into trouble; I know that Geneva is part of Switzerland, but in writing 18th-century fiction, I need to be aware of the fact that it was merely an ally of the Swiss Confederacy from the 16th century, but only became part of Switzerland in 1814.  Any reference I have to it in my trilogy needs to reflect that fact.

I recently read a collection of short stories on Kindle, and on nearly every single Kindle page there were mistakes (that adds up to a lot of mistakes per manuscript page!):  Missing words that the authors assumed were there, typos, commas 2 or 3 words off-position, stray quotation marks, and countless words they assumed were the correct ones but obviously were not (e.g. catwalk instead of rampart for a castle).  This is where imagination overtook the writer, and knowledge gave way to ignorance…  I have understanding for one or two such errors in a manuscript of that length, but none whatsoever for several per page; that simply smacks of laziness and poor-to-no editing, and it boils down to an unintentional slap in the face to any reader who’s taken the time to read their story.

Knowledge without imagination is like a rusted hinge; imagination is the oil that makes the knowledge come to life, and the writer is the door handle that opens the door to new worlds, new ideas, new discoveries, and inventions. It sounds noble, doesn’t it?  But did you realize that many of the electronic gadgets we take for granted today were at one time birthed in the imaginations of men like Gene Roddenberry, creator of Star Trek?  It inspired countless children who went on to become astronauts, scientists, and engineers, who made those science-fiction inventions become reality and discovered distant worlds (now known as exoplanets).  I’m waiting with bated breath for the transporter to replace airline security queues…

Those hinges are necessary, as is the oil, so that the door handle can do its job and get out of the way, allowing the world beyond to unfold.




Filed under Articles, History, History Undusted, Musings, Nuts & Bolts, Plot Thots & Profiles, Research, Science & Technology

Just Smile

smileHave you ever stared at a word for days on end?  I have, and coming to the end of the tunnel is bliss.  When writing, I tend to use “place-markers” – anywhere from a single word to a rough-sketch of a scene that I know will need to be fleshed out, moved, replaced or “cannibalized” for a concept.  Some people like to use special writing programs, and I’ve tried a few over the years, but I tend to do all of my writing in Word; it’s got review “post-its” I can type into the side margins, and I’m usually more organized than programs like Scrivener anyway.  When I go back over such sections, I take off my writer’s hat and put on my editor’s cap, and dive in.

I’ve been editing a manuscript, and at the moment I’m focusing on repetitions; the most recent word was smile.  Each time I came across the word, I needed to read the context, think about whether it should be removed, replaced, the sentence reworded, or left as-is.  I’ve discovered that there are not actually that many synonyms for “smile” in the English language; smirk, sneer, grimace, simper, scowl, grin… they each have their own connotations, and are not simply interchangeable – each choice will effect the overall meaning in distinct ways.   as William Blake once said, “There is a smile of Love, And there is a smile of Deceit, And there is a smile of smiles In which these two smiles meet.”  Sometimes it can simply be left out – the context informs the reader about which emotions are being displayed by the characters.  Characters in love have a different smile for each other than for frenemies, or antagonists, or superiors, or subordinates, and each situation in which various characters are combined might result in a different word for smile.  And does one smile warmly, or coldly?  Broadly or tight-lipped?

theoden-king-of-rohan-lord-of-the-ringsSometimes I wonder if I think far too much about such details; but I’d rather think about it once too often and get it right than not.  It might have seemed a tad extravagant for Weta Workshop to emboss the inside of King Théoden’s breastplate armour for the Lord of the Rings: The Two Towers, and Return of the King (in which the character appears), knowing it would never actually be seen in the films; but Bernard Hill, who played the king, said that such details helped him easily slip into the role, even feeling the nobility of a king, and it thus enhanced and influenced his performance.  As visuals matter in epic films such as LoR, words matter in writing a novel, drawing the reader into the imaginary landscape of the world the author creates. ever-after

They also matter in script-writing:  In Ever After, starring Drew Barrymore and Dougray Scott, some of the dialogue lines are just downright embarrassing – especially those of Anjelica Huston:  They go to the trouble of being opulent and period-accurate in costumes, locations and scene dressings, and then throw in lines like Relax, child and I’m management!  The editor in me cringes.

One man’s smile is another man’s smirk; one woman’s grin is another woman’s sneer.  Now, on to the next item on my list of editing revisions!




Filed under Articles, Images, Musings, Nuts & Bolts, Research, Writing Exercise

Say It Well

Let’s face it:  When writing dialogues between characters, repetition can tend to sneak up on us:  He said, she said, he whispered, she whispered, and so on.  There are a few tricks I’d like to share with you that I’ve learned along the way; one is regarding grammar, and the other is my own twist on dealing with the issue.

Regarding grammar, action verbs can often take the place of the more passive verbs (such as said):  “He said, ‘I’d like that.’” can be spiced up by giving him an action to do (“He picked up the travel brochure and flipped through it:  ‘I’d like that.’”)  The second sentence gives more context, and is more visually engaging for the reader.  Keep in mind that every word should count; don’t pad out the sentence just for word count, or make each exchange in the conversation a prop advertisement; but punctuating a dialogue with such moments can bring it to life.

My own twist is a literal one – a CD:  I took an old one, covered both sides with blank CD labels, and wrote all of the synonyms (listed below) for say and said in a spiral, starting in the centre, changing colours for each new letter of the alphabet.  To use it, I just put it on my finger and spin it around as I read through the spiral until I find the word that best fits my sentence.  I have several such CDs within reach of my computer (another CD, for instance, is for walk synonyms, and another for lie/lay); if you make enough of them, you could keep them in a CD pouch.  Here’s my list of the words around Say (click on the image to enlarge):


A word of advice to those of you for whom English is not mother-tongue:  Depending on the word, the sentence structure may need to be adapted.  If you’re unsure how to use a word, I would recommend looking it up on Wordnik, and reading the examples on the right-hand side of the page; then choose the sentence structure, prepositions, etc. that are more frequent than not.

I hope that this list helps you say what you want with the variety and precision you’re aiming for!  Feel free to reblog!  Feel free to print this list out and use it; if you pass it on online please put a hyperlink back to this blog, or recommend my blog if you pass it on by word of mouth… thank you!

If you can think of any words or phrases to replace say or said that I missed in the list above, please put them in the comments below!  Keep writing!





Filed under Articles, Lists, Nuts & Bolts, Research, Writing Exercise

Writing Tip: “Sense” Your Scenes

I try to read a book a week; it’s usually on a Saturday, when I have time to sit down and read a good chunk at a time.  This past weekend I read a book which prompted thoughts around this concept of “sensing” a scene, and reading it aloud to hear any howlers that might have crept into the writing.  The author of that book obviously did neither, though her editor might have told her to beef up descriptives – so they were clumped all together, staggering me as a reader to a halt while I tried to figure out the context of the pages of descriptives before remembering what the characters were doing there in the first place, and often the dialogue sounded very stilted (e.g. using “vocalized” instead of “shouted” – the latter of the two would have fit into the character’s time and place far better) – a good reading-aloud editing session might have done wonders for the novel.

SensesThis image is one I have printed out on a card and hung near my desk when writing; it reminds me to apply all of my senses to a scene, to enrich the imagery and draw the reader in.  Describe the sights, smells, sounds, feelings and taste of a scene; make it a sensory experience and it will be far more memorable; this is done through sentence structure and the pacing of those elements, but sometimes also through “camera angle” – looking at the scene from a particular perspective.  How does your character feel in the moment?  What are their perceptions?  Does a smell remind them of something or someone?  Here are a few tips to achieving these goals:

  1. While adjectives are useful for adding colour or depth to a sentence, think of them as pepper; too much can spoil the scene.  If using more than one to describe a noun, familiarize yourself with the rule of order for adjectives.
  2. Use action verbs rather than passive/being verbs with adverbs.  E.g. “She stumbled down the hill” rather than “She went unsteadily down the hill”.
  3. Most importantly:  Read your sentences and scenes aloud!  I cannot stress this enough – if it sounds choppy or stilted to your ears, or doesn’t sound like something your character would say or do, then change it!

Writing is a dynamic process, and being a writer means constantly striving to improve oneself – building vocabulary and learning how to use words effectively, building your knowledge through research, studying, and reading, reading, reading!  Keep on writing!


Filed under Articles, Images, Nuts & Bolts, Plot Thots & Profiles, Writing Exercise

Anonymously Bad Grammar

The following sentences are taken verbatim from comments on unwitting websites; I’ve collected them as I’ve come across them since Autumn of 2013.  Sometimes I couldn’t help myself and put my comments in parentheses; other comments there are simply reference to the context.  I have dozens more, but certain things in life are better in small doses… Crap

  • “Don’t look like you like didn’t eat it all” (man, late-50s)
  • “I just havta buy some…” (woman, 18)
  • (Headline): “Welfare Check Leads to Homicide Investigation” (Referring to a response of officers to check on a suspicious situation, and not a monetary cheque…)
  • “I love London. Especially the countryside.” (face palm…not strictly bad grammar; just ignorance…)
  • “Now this statement I like – we are Ameica and our language is English – you want6 to live hear learn our language. And go by our rules.” (Concerning a sign that said, “Welcome to America. Press 1 for English; Press 2 to disconnect until you learn English.”  Clearly they missed grammar and spelling lessons.)
  • “Lively up yourself.”
  • “Who’s agree with us?”
  • “Sorry hand finger bad cut bleeding after topaz scared and did it. sorry it not up in the morning. Sorry sorting it I hope” (Whaaat??)
  • “I think it gonna b 2 these 4 me 2nite.” (Clearly.)
  • “That is the days I go shopping even if I don’t buy nothing hoping the family left at home do something.” (Hopefully the family is learning better grammar than this mother did…)


Filed under Humor, Lists, Nuts & Bolts, Quotes

How To Boost Your Focus

I’m probably the most organised person I know; I’m not OCD about it, I just work better when things are organised.  Writing a book means that I accumulate bits and pieces of information, research facts, website links, editing tips, formatting guidelines, historical trivia that I can integrate into my plot (but only if I can find it when I get there), maps, diagrams, lists of names in various languages, grammar points to remember (I’ve made up a word for “points to remember” – poitrems – you heard it here first), How-To cheat-sheets for PhotoShop, publication checklists (pre- and post-), Shelfari to-dos, and… need I continue?  I’m just getting started.  And that’s my point.  If I’m not organised, I’ll waste half my day looking for something… where did I put that note about the dimensions of a modern casket?  Was it hot arsenic or cyanide that smells like garlic?  Are blue diamonds more valuable than pure white?  What kind of micro-organism poops arsenic?  A friend of mine complimented me one day when I told her some of the things I was researching; she said, “You’re just weird.”  And it’s something my husband repeats fondly on a regular basis.

So, I’d like to share a few of my organisational tips with you:

1)  Know thyself.  Know your weaknesses (You know, those distractions, procrastination excuses, time-eating habits like “just checking into Facebook for a minute before I sit down to write” and an hour later you’re hungry, then you see that the kitchen needs cleaning… you know who you are.).  Recognize those time-wasters, and nip them in the bud before they mushroom into a day wasted.  Keep your cell phone at a safe distance; wear earplugs if you need to; turn on music if it helps you focus, turn it off if it distracts you.  Write down points to research and only dive into research when you have 5 items on the list (and stay away from time-monster sites like Facebook and Youtube while you’re working!)

Character Profile Worksheet 12)  Find a system that works for you.  I organise my notes, etc. in various ways:  I have pocket-sized Moleskin books for quick reference character profiles, lists of words, family trees of characters, etc.; I also have lined notebooks with those heavy-duty post-it tabs labelling the sections (that are well-spaced apart for future additions); I write the section names on the front and back of those tabs so that I can find it from either way the notebook lands on my desk.  For instance, one notebook I always have at hand has sections like publications, pre- & post- publication to-dos, paperback formatting checklist, KDP guidelines, CreateSpace guidelines, grammar, PhotoShop Elements helps, editing checklists, proofing checklists, Beta checklists, and step-by-step guides for various publication formats.  Another notebook I keep on hand has things like time-related notes (Julian calendar terms, Ages [Stone Age = ~6,000-2,000 BC], etc.), medical notes (that’s where I put that note about modern casket dimensions), glossaries for archaeological terms, 18th century England notes, lists of museum curators’ names, phone numbers and emails, etc.  Besides notebooks, I keep “cards” – here’s an example (to the right):  I type up the information in PowerPoint, then save each “card” to .jpg format through MS Paint.  These cards are then saved onto my Tab through Dropbox, and Bob’s your uncle, I’ve got them handy whether I’m writing on the couch, on holiday, or in a café.

Pomodoro Time Management Tips3) Learn to focus.  I’ve recently found a great way to focus better through those hours of the day and night when I know I’m going to be most distracted:  It’s called Focus Booster.  It’s basically a timer on your desktop that counts down time increments, with an additional break-time at the end of each cycle.  The standard unit of time is 25/5, though you can adjust it to your rhythm.  The thinking is that anyone can focus on a given task for 25 minutes, even those who struggle with ADD.  In using it, I’ve realized how often I get distracted by a thought that comes into my mind while writing and I get up to do something quickly.  This way, I stay working for a solid amount of time, and use that 5 minutes to switch gears and get other things done; it’s amazing how much you can get accomplished in 30 minutes.  I’d encourage you to download it and give it a try if you struggle with concentration.  Here’s a second card I’ve made with the basic principles for the Booster.

Those are just a few ideas; if you struggle with a specific area, or would like suggestions on dealing with specific challenges in focusing, just ask away!  Focus well, and your writing will flow so much more smoothly and swiftly.





Filed under Articles, Nuts & Bolts, Research, Writing Exercise